A party invite sits on a red background with deflated balloons around it

What To do When No One RSVP’s To Your Invite

You and your child have sat and put a list of names together for your upcoming birthday party, spent time writing out your gorgeous invitations and managed to hand them out in the school playground, all ready for the replies to come flooding in.

Except, you have had two responses to your invite and that’s it!

I’m going to get straight into it.

Before I forget.

Like your guests probably do when they receive your birthday party invite.

It’s easy to do, the invitations is at the bottom of the school bag, or lost among all the other Whatsapp group messages and then their child wants a snack and Mum needs a wee and before you know it, they’ve completely forgotten to reply to you.

So here’s some handy tips to make sure you get those RSVP’s, whether it’s a yes or a no.

Do give people a friendly reminder.

We don’t want to come across as annoying, desperate or bothering people but for your own sake, don’t be afraid to remind people to respond to you!

I know it’s an extra thing to put on your list but a quick text or WhatsApp message, especially in a group chat will put your mind at rest.

Sometimes, Mum’s get distracted, or forget, or didn’t even know about the invite so give them a second chance and just give them a prompt to see if they can make it or not.

Do send out invitations with plenty of notice but not too far away!

I recommend sending your invites out a maximum of four weeks before the event.

This way there is still plenty of time for people not to have much planned but also not too in advance that they’ll put the invite down and do it another time.

Most importantly, pop a deadline date for the RSVP to create a sense of urgency for those responses.

Send out a virtual invite instead.

Ideal for WhatsApp groups where all the parents are in one place, you just add the invited parents to the group, send a Jpeg version of your invite and this will make it even easier for everyone to remember to get back to you.

Especially if everyone is messaging in one go, or someone says they can’t make it, this usually prompts another parent to get back to you.

What happens if you have tried all these tips and still no one gets back to you?

Firstly, don’t panic!

When I message my customers the week before their party, I ask for numbers so that I can start making preparations and usually, Mum has a rough idea of how many are turning up.

However, this is usually followed by “not everyone has got back to me” which is super annoying when you need numbers for party bags and food.

But fear not, I’ve got this covered for you to.

Food.

If you stick to ordering in pizzas, for instance, for your party food, at least on the day you can order this once most of your guests have arrived so you’re only paying for who is there.

If you are pre -making food such as a buffet, account for at least 3 or 4 more children.  I have never been to a party where they have run out of food so over making is a common thing, don’t go too crazy though!

Party Bags.

In terms of party bags, keep it simple and over order a few again so you have a back up in case siblings would like one.

You can always hand these out at school if you have done too many so they don’t go to waste.

I know it’s a headache and I am sure you have forgotten to reply, even the most organised person like me gets it wrong sometimes so don’t be hard on others or yourself.

Just do some chasing, and keep things simple.

Need help with your party planning?

Head to my Etsy shop for party planning guides and e-books.

Book your entertainment with me today, get in touch.

Jelly Jade

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